Email Documents as Attachments from SharePoint

There are occasions where you’d need to email a document living in SharePoint to someone outside your company.  If you don’t have an extranet environment or SharePoint 2013 external sharing allowed for them to access, you can just sync your library to Outlook instead, then forward the documents from there.

Click the Library tab on the ribbon and Connect to Outlook.

Email attachments from SharePoint1Confirm the prompts.

Follow email prompts1 Follow email prompts2And the library will sync to Outlook.  Just give it a few minutes to download all the documents so they’re available in Outlook.

Available for Download docs

Then you can change the view and sort settings to your preferences.

Arrange by availability etc

And forward the documents thereafter as required.  Select multiple documents at once if you need to email more than one at a time.

Forward attachmentWorks in SharePoint 2010 and 2013 and Office 365.

 

 

About Veronique Palmer

Empowering people one at a time.
This entry was posted in SharePoint 2010, SharePoint 2013, Tutorial. Bookmark the permalink.

2 Responses to Email Documents as Attachments from SharePoint

  1. Thanks for the heads up on 2007, I can’t remember what SharePoint 2007 looks like anymore and don’t have access to that environment.

    You can’t see anyone’s name in those signatures, and the signatures are not distinguishable.

    Like

  2. SharePoint says:

    Thanks for sharing nedbank employee signatures 😉
    BTW. Document Sync feature is available since Outlook 2007

    Like

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