Many companies block the ability to allow incoming email into SharePoint. Many people need to keep mails for many different reasons.
While you can drag and drop multiple documents into SharePoint 2010, that doesn’t work when you try drag emails directly from Outlook.
So to get around this, drag the mails to Windows Explorer first and then from there straight into SharePoint. The mails will save, along with all their attachments.
*** Hot Tip ***
Rename the emails in Outlook first by opening the mail and changing the subject line. When you’re done, hit the Escape key and you will be asked to save the mail. Say yes. That way, when you upload them, you don’t need to do any work on them and they are easy to find. If you’re saving correspondence, use things like :
2012-08-29 – Tell Joe we need a copy of his ID for the booking.
Using the date format above, you’ll have a sequential log of the events nicely saved in your libraries.
So then you’ll end up with something like this in Outlook.
And this in SharePoint.
Great article. Readers can also refer to out of box ways using Site Mailboxes and One Drive for Business to copy emails to SharePoint. The following article can be of reference
http://www.sai-innovations.com/sharepoint-email-management.aspx
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try this : http://out2share.codeplex.com/documentation
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Thanks for the heads up on 3rd party solutions, it will give people ideas and help them motivate getting those products purchased.
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I think the following article will also assist with other ways to save emails to SharePoint out of the box. http://camerondwyer.wordpress.com/2012/01/04/five-out-of-the-box-ways-to-get-email-into-sharepoint/
I’m not a big fan of changing the title/record of the email (as described in your post) but maybe it depends on why people are saving the emails to SharePoint. There are also free and licensed 3rd party solutions for saving to SharePoint (I’m associated with one)… the 3 biggest factors of a solution in this space come down to: a) Usability, b) capturing a complete and accurate record (email attributes/metadata + email with attachments), c) the format saved (.msg)
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Some? Not one single one of my clients allows for incoming emails. I don’t know what it is. I know it’s a shlep, but some people are determined with limited options – like me, so it’s for them. 🙂
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Interesting. I can’t see many users taking the time to do those steps though… Why would some companies block email enabled libraries? I see no problem as long as the sender is an authenticated SP user.
Thanks,
T
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