Dragging and Dropping Emails into SharePoint 2010

Many companies block the ability to allow incoming email into SharePoint. Many people need to keep mails for many different reasons.

While you can drag and drop multiple documents into SharePoint 2010, that doesn’t work when you try drag emails directly from Outlook.

So to get around this, drag the mails to Windows Explorer first and then from there straight into SharePoint. The mails will save, along with all their attachments.

* Hot Tip *

Rename the emails in Outlook first by opening the mail and changing the subject line. When you’re done, hit the Escape key and you will be asked to save the mail. Say yes. That way, when you upload them, you don’t need to do any work on them and they are easy to find. If you’re saving correspondence, use things like :

2012-08-29 – Tell Joe we need a copy of his ID for the booking.

Using the date format above, you’ll have a sequential log of the events nicely saved in your libraries.

So then you’ll end up with something like this in Outlook.

And this in SharePoint.

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Posted

August 29, 2012

SharePoint 2010, Tutorials

Veronique Palmer

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Comments

11 responses to “Dragging and Dropping Emails into SharePoint 2010”

Avi Sampson

July 17, 2015

Great article. Readers can also refer to out of box ways using Site Mailboxes and One Drive for Business to copy emails to SharePoint. The following article can be of reference

http://www.sai-innovations.com/sharepoint-email-management.aspx

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Knl_base

October 1, 2012

try this : http://out2share.codeplex.com/documentation

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veroniquepalmer

September 5, 2012

Thanks for the heads up on 3rd party solutions, it will give people ideas and help them motivate getting those products purchased.

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james Fox

September 3, 2012

I think the following article will also assist with other ways to save emails to SharePoint out of the box. http://camerondwyer.wordpress.com/2012/01/04/five-out-of-the-box-ways-to-get-email-into-sharepoint/
I’m not a big fan of changing the title/record of the email (as described in your post) but maybe it depends on why people are saving the emails to SharePoint. There are also free and licensed 3rd party solutions for saving to SharePoint (I’m associated with one)… the 3 biggest factors of a solution in this space come down to: a) Usability, b) capturing a complete and accurate record (email attributes/metadata + email with attachments), c) the format saved (.msg)

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veroniquepalmer

September 1, 2012

Some? Not one single one of my clients allows for incoming emails. I don’t know what it is. I know it’s a shlep, but some people are determined with limited options – like me, so it’s for them. 🙂

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shewrite63

August 31, 2012

Interesting. I can’t see many users taking the time to do those steps though… Why would some companies block email enabled libraries? I see no problem as long as the sender is an authenticated SP user.

Thanks,

T

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Dragging and Dropping Emails into SharePoint 2010 – The Microsoft SharePoint Blog

August 31, 2012

[…] article was originally posted here, on the Views from Veronique blog. .gplus #___plusone_0, .gplus #___plusone_1,.gplus […]

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Dragging and Dropping Emails into SharePoint 2010 | All About SharePoint | Scoop.it

August 30, 2012

[…] Many companies block the ability to allow incoming email into SharePoint. Many people need to keep mails for many different reasons. While you can drag and drop multiple documents into SharePoint … […]

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Dragging and Dropping Emails into SharePoint 2010 | Views from … | Managing Records in SharePoint 2010 | Scoop.it

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[…] Many companies block the ability to allow incoming email into SharePoint. Many people need to keep mails for many different reasons. While you can drag and drop multiple documents into SharePoint 2010, that doesn't work … […]

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Dragging and Dropping Emails into SharePoint 2010 – SharePoint User Group Blogs – Bamboo Nation

August 29, 2012

[…] Dragging and Dropping Emails into SharePoint 2010 Many companies block the ability to allow incoming email into SharePoint. Many people need to keep mails for many different reasons. While you can drag and drop multiple documents into SharePoint 2010, that doesn’t work when you try drag emails … Continue Read More… […]

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Dragging and Dropping Emails into SharePoint 2010 | Views from … | Mastering Sharepoint

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[…] multiple documents into SharePoint 2010, that doesn't work … … Continued here: Dragging and Dropping Emails into SharePoint 2010 | Views from … ← Getting Ready for SharePoint 2013 « SharePoint […]

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