As the digital landscape continues to evolve, Artificial Intelligence (AI) becomes a powerful ally in optimizing workplace productivity and collaboration. It enables us to be more efficient and collaborative by automating labour intensive tasks freeing up time for more strategic and creative pursuits.

One way AI has been automating data entry and document management is through optical character recognition (OCR) technology. OCR extracts text from scanned documents, eliminating manual transcription. For instance, with AI and OCR, paper-based invoices can be scanned and relevant information, such as vendor name and amount due, automatically extracted, reducing errors and saving time. This information can be populated into SharePoint where views, column validation and workflow can kick in to continue the processing of these documents.

AI-powered scanning solutions categorize and organize documents during scanning, streamlining information retrieval. By automating these processes, employees can focus on value-added tasks, driving productivity and contributing to strategic goals.

So with machine learning, smart indexing, and customized workflows, organizations can tailor AI to their specific needs, ensuring accurate document identification and routing.